Online registrants are urged to print the confirmation screen at the end of the registration process.  Registrants who submit forms by fax or mail will receive a confirmation by mail.  Please bring your confirmation to the meeting as this is proof you are registered.

You may receive a refund if your cancellation is received in writing (mail, fax or email) before October 18, 2010, minus a $75 administrative charge.  No refunds of $5 or less will be made.

•  Attendee Hotel Reservation form in PDF format
•  Hotel Information in PDF format

All hotel reservations must be made through the ACAAI Housing Bureau either online via the internet, or by fax or mail using the enclosed housing form through October 6th. The ACAAI hotels will not accept reservations directly.  A credit card guarantee is required. 

ACAAI has reserved a special block of sleeping rooms for meeting attendees at the following hotels.

For best availability, make your hotel reservation via the internet by clicking here: https://resweb.passkey.com/go/acaai2010

For additional housing questions, either email hsgcoor@visitphoenix.com or call the ACAAI voice message line at (602) 452-6269.

Any changes or cancellations are required to be done online or in writing to hsgcoor@visitphoenix.com. 

The deadline for reservations is Wednesday, October 6, 2010.

Hotel reservations / rate availability are not guaranteed after the room block is full or after October 6, 2010.  Please register early – only a limited number of rooms are available at each hotel.

ADDITIONAL RESERVATION INFORMATION

Attendees

• Credit cards used to guarantee the reservation:  If the credit card on file is to be used to pay for all night’s room and tax and will not be presented at check in, a hotel credit card authorization form must be obtained and returned to ACAAI Housing Bureau prior to October 20^th.  This credit card authorization form will be sent to your hotel prior to all reservation information being transmitted to the respective hotels when the ACAAI Housing Bureau closes it’s participation October 28^th, midnight, EDT. 
• Beginning October 29, any new, modifications or cancellations will be done with the hotels.
• Any reservation secured with a check deposit and cancelled at any time will be subject to the ACAAI Housing Bureau $25 cancellation/processing fee prior to refunding any balance due.
• After October 6, 2010, midnight, EDT, any reservation cancelled will be subject to the ACAAI Housing Bureau $25 cancellation/processing fee.
• The credit card securing any reservation may be charged by the respective hotel for one night’s room and tax anytime after October 28, midnight, EDT.
• The ACAAI hotels will maintain the ACAAI Housing Bureau cancellation policy of a $25 cancellation/processing fee for any reservation cancelled after October 28, midnight, EDT, up to 72 hours of the guests scheduled arrival. 
•  Any reservation cancelled in entirety within 72 hours of the guest’s scheduled arrival, the guest’s one night’s room and tax deposit will be forfeited.

Exhibitors

• Exhibitor rooming lists are due by 4 pm, MST, September 15, 2010. 
• Any rooms remaining in the exhibitor’s block and unreserved by 4 pm, MST, September 15, 2010, will be released.
• Any exhibitor taking advantage of and setting aside to reserve for their company a block of rooms for housing, will be responsible for all reservations made after 4 pm, MST, September 15.
• The credit card securing any reservation may be charged by the respective hotel for one night’s room and tax anytime after October 28^th.
• If any exhibitor blocked room is cancelled in entirety at any time after 4 pm, MST, September 15^th and up to 72 hours of scheduled arrival, the guest will be charged the ACAAI Housing Bureau $25 cancellation/processing fee.  
• Any reservation cancelled within 72 hours of the guest’s scheduled arrival, the guest’s one night’s room and tax deposit will be forfeited.