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Frequently Asked Questions about ACAAI Abstract Submission

What is the deadline for abstract submission?
The deadline for abstract submission is 11:59 pm (EST) on July 7. The deadline for submission by First Year FITs is Wednesday, August 6. No extensions are allowed.

How can I access the website?
You must create an account in Abstract Central. This is separate from your ACAAI membership ID and password.

How can I submit my abstract?
Abstracts can ONLY be submitted online through the submission site.

I am experiencing technical difficulty with the submission website. How do I get help?
For questions regarding technical support, please call or email ScholarOne Technical Support. The email address and phone number are available from anywhere on the site by clicking on the “Technical Support” link located in the upper right-hand corner of each page.

How many abstracts can I submit as First Author?
There are no restrictions on the number of abstracts you may submit, or on the number of abstracts you may present.

Does ACAAI accept late-breaking abstracts or encore abstracts?
ACAAI does not accept late-breaking abstracts or encore abstracts.

Can an abstract be submitted for the ACAAI Annual Meeting if it is also being submitted for another meeting?
If the other meeting is being held prior to the ACAAI Annual Meeting, the abstract cannot be submitted.

Is there a character limit for my abstract?
There is a limit of 2,500 characters for the text of your abstract submission. This includes the title and abstract body, including all spaces.

Are there format guidelines for entering the title of my abstract?
The title should be entered in mixed case (upper and lowercase letters). PLEASE DO NOT enter the title in all capital letters. Do not use formatting tags in the title. The title will be formatted automatically by the system at the time of print production. Abbreviations must not be used in the title.

Do I have to enter my abstract in a specific format?
Each abstract should contain: (a) a brief introduction indicating the reason for the study; (b) a description of the methods used to evaluate the study (do not include laboratory techniques); (c) specific data necessary to evaluate the abstract; (d) a brief conclusion indicating the significance of the results in terms of what was originally designed. The results should comprise 1/2 to 2/3 of the abstract.

May I include a table with my abstract?
You may add one figure to your abstract. This may be a table or an image. Characters will not be deducted from the total character count for tables and images. Images and tables can be easily edited or deleted any time before the submission deadline.

How many authors can be included on my abstract?
Please enter all authors and their locations (including yourself, if you are an author) in the order they should appear in the heading of the abstract.

May I submit an abstract if I am not an ACAAI member?
Yes, you may submit abstracts if you are not a member of ACAAI. Employees of pharmaceutical or medical device companies or other related commercial interests/agencies are prohibited from being the presenter, first author or supervising author, of an oral abstract.

Can I revise my abstract after it has been submitted?
Yes, you may edit your abstract on the submission website until the deadline of 11:59 pm (EST) on July 7.

Is there an abstract submission fee?
There is a $40 submission fee for each abstract submitted. This fee is waived for Fellows-in-Training, Medical Students and Residents.

If I would like to withdraw my abstract, what should I do?
If the First Author wishes to withdraw his/her abstract from the Annual Meeting program, a written request must be submitted to debrakroncke@acaai.org by September 9. Any abstract withdrawals after that date connot be assured removal from the 2014 ACAAI Annual Meeting Program Guide.

Do I need to register for the Annual Meeting if my abstract is accepted for presentation?
Authors of accepted abstracts must register for the meeting and pay the meeting registration fee.

When and how will I receive notification about the status of my abstract in the program?
Notification regarding acceptance or rejection of an abstract will be sent by email to the Contact Person in late August. The decision of the ACAAI Abstract Review Committee regarding acceptance and presentation of abstracts is final.

 
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